Employers need to comply with applicable laws and be ready when employees seek access to their personnel records. Here are suggestions for doing both:
3. Know your deadlines. Many states have strict deadlines that require employers to respond to employee requests within a specific number of days. Massachusetts requires employers to respond within five days after a written request. Minnesota has deadline of seven working days. Failure to respond in time may result in statutory penalties or a regulatory agency investigation.
If employers know the requirements of their state’s laws, understand and comply with the requirements of federal law, and know how to find their information, they will be well-positioned to respond appropriately when employees request access.